User Records
ADD, NEW
BROWSING
EDIT
DELETE
PRIVILEGES
ACCESS LIST
RESTRICTED LIST
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- User Records Manual
User records pages start with a list of the current users alphabetically sorted on the left side and a work area on the right side. Each of the names on the left associated with a link showing the user information and access privileges in the system.
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ADD or NEW buttons
This button converts an empty form to add a new user to the system. All the red fields should be filled before submitting the new user form. The rest can be filled or updated later.
In the system, students are accepted in a different status unlike the regular users of the system. Students do not have user records, but student records. They can access some of their own records through the front end of the grading system, change their personal informations, and see their assignment grades, final grades, averages, partials, public comments given about them, etc. This is not the place to add students. Students can be add from student records, or they can register themselves through course sign-up process.
A user can have one of seven privileges, Super User, Supervisor, Instructor, co-instructor, TA, System, and Browser. The definition of the privileges are as following;
- Super User: has unrestricted access in the system. Super user is the system administrator. One can see and/or modify all the records in the system with the Super User privilege.Super user is the only user who can define new users and/or update the existing user rights. A super user can change the other users' status and access list. As an exception super users does not require an access list to browse any course information.
- Supervisor: is identical privilege to instructor privilege with small differences. A supervisor has all the access rights like an instructor, however, supervisors are not publicly presented to students in the places where course information made public, e.g., post office.
- Instructor users are the next powerfull users. Except the system issues, they can access and update every data and see HTML information pages possible at the front end of the system. On the other hand, an instructor user is also restricted with the access lists, which means that they can not see any courses but their own courses.
- Co-instructor users are almost equal to the instructor users. However, they have some further limitations. A co-instructor can not read/write secret remarks for the students, add a new course, or delete the existing course. However, he can update the existing course. Customize grades, update questionnaire, prepare surveys, etc.A co-instructor can also perform every operation related with the assignment records.
- TA users are completely restricted from manipulating course records. However, they are allowed to see a course record information as long as they have the course in their access lists. They can do everyhing related with grading and student records. TA users have a special field for making comments about students, which will not appear publicly in front of the students but only in front of the (co)instructors.
- System users are in most resricted user group. System group is allowed to see student lists and emails to open accounts like unix accounts. They can assign system passwords to students, or subscribe the students in the email lists like majordomo email lists.
- Browser users have rights to see some statistics and other public information like class lists, etc. However, they are not allowed to change any data in any way.
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ACCESS & RESTRICTED LISTS
Access lists allow system administrator to control who is accessing which courses. By defining users access areas, all the system users can be controlled about seing and/or updating other course records or grades of students without having legal permissions. Using access lists together with user privileges brings extra protection of confidential data and a hirerchical security structure. Both techniques makes the system as secure as the regular unautomated one used in the universities, and possibly more because of password protection in every page.
For each user the names of the courses, which he can access, are kept in the user tables. Whenever a user wants to access some private data, or HTML pages, his access list automatically checked whether he has this course in his access list. Access lists can be easyly manipulated in the user records of the grading system, simply by carrying present course names to the access list box.
The restricted list on the right side simply keeps the proceted courses from the specific user. Courses can be easyly switched between the restricted list and access list boxes by using arrow buttons in the middle.
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BROWSING
Clicking on the name of the user on the left site brings the records of the user on the right side.
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EDIT
The 'EDIT button allows to update previously defined user information including access list and privileges..
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DELETE
This button removes previously defined user from the system.
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