My Sun Center Member's Guide Rel 1 --------------------------------------------- 1. Viewing Content 2. Finding Content 3. Adding Content 4. Deleting Content 5. Editing Content Location 6. Messaging VIEWING CONTENT Access to a My Sun Center: Access to a Center is given by a Center Leader. If you have been given access, you will see the name(s) of the Center(s) in the side navigation area of your My Sun page (http://sun.com/MySun), in an area marked "Privileged" highlighted in red. Information Structure (Folders/Content): Information is organized in a file folder structure. From the Center's main page, simply click on each link in the "Folders/Content" area to find the information you require. A folder is denoted by a folder icon, while content is designated by page icon. New and Updated Content: The latest content that has been added or updated since your last visit is highlighted in the "New and Updated Content" area on the Center's main page. This will allow you a quick route to new content. FINDING CONTENT Content can be found through a number of options: Center Content Search Center Content Search is located in the side navigation area. You can quickly search for content based on: . Center(s) that you belong in . Title/Summary . Author . Keywords . Content ID# If you do not select a specific Center name, by default, every Center will be searched. All searches are case insensitive. Title/Summary searches will search for the string that is entered (if your search only contains "Deliv", the search will find any content with that string in the title or summary. Scan Results Located on your main My Sun page, Scan Results allows you to set up Scanners which constantly search for content, based on: . Center(s) that you belong in . Title/Summary . Author . Keywords . Date range To create a Scanner, from your main My Sun page, select "More/Edit". Select "Add Scan". Name your Scanner, select your criteria and select "Add." To edit or delete a Scanner, select "Edit" or "Delete" from beneath the Scanner name. To view Scanner results, select the scanner name. . Results will appear in Scan Results. ADDING CONTENT Adding Folders/Content: Contributing content to specific areas of the Center is highlighted in red on each applicable screen. Add Folder: Folders require several fields to be filled: Title Provide a title for your folder Additional Security SSL (Secured Socket Layer) is available for information in a folder. Only select this option if the information you are adding requires extra protection during transmission. Permissions By default, all members will have read-only access to the contents of your folder. Alternatively, you may also select to create special permissions for your folder by giving each group read, read/write, or no access privileges. Anyone in a group given "No Access" to a folder will never see the folder. Subsequent groups created will have "No Access" as a default, until you change it. Discussion Thread A discussion thread may be added to your folder in which anyone who has at least read-only access to your folder can post their feedback to a bulletin board. If you want this option, place a check mark in the box "Enable Discussion". Make all your choices and select "Add" to create your folder. Edit Folder: You may edit your folder settings at anytime by going into the folder and selecting "Edit Folder". Make your changes and select "Update". Delete Folder: Enter a folder, select "Edit Folder" and select "Delete". Adding Content: Various types of content can be easily added without knowing HTML! All content requires a title, summary information (optional) and the appropriate keywords selected. When you have finished, you may either select: Publish - which will make your new content immediately available to Center members Save - which places your content in the unpublished area of "My Content". When you select "Add Content", you have the following choices: Picture and/or Text This option allows you to upload a .jpg or .gif file. You may select to have it positioned left/right/center of any text you enter. You may then accompany the image with applicable text. Likewise, you may simply enter text without an image. Formatting Hint: You can create paragraphs by adding two Returns to the end of a line. You may also create an automatic link by typing: http://thefullurlname Document/File This option allows you to upload any type of file. Viewing the file will depend on how your browser and network is set up. For instance, if a .pdf file is uploaded, only individuals who have Acroread can view the document online. Question This option allows you to create a single question survey. Two survey formats are available: Freeform Question - you can phrase a question and users can return a freeform response Multiple Choice Question - you can phrase the question with set responses (2 - 10 items) As the author of the question, you will only see responses, while other Center members will only see the question. Reference This option allows you to simply add a link to another site. Simply type: http://thefullurlname Annotations is an area you can use to further describe the link you are referencing. You may also place a link in this area by using the same format as indicated above. Multiple Content Type (Advanced Template) The Advanced Template allows you to mix and match any of the above formats into a single content item. This is a flexible way to provide different aspects of the information you are presenting. For instance, you may start with a Picture/Text of a product, and some data on that product with referencing links to related products. Next, you may upload a presentation on that product (Document/File), and lastly, you may ask a survey question to solicit feedback on that product through Question. Only the author of any content may edit it by selecting "Edit Content". Delete Content To delete content, select "Edit Location" for that content, and check the "Delete" box in all the locations you wish for it to be deleted. Content will be moved to "My Content" until you delete it from there. Edit Location Edit Location allows you to place your content in multiple places. When you update it, it will be updated in all locations. My Content My Content provides a record of your published and unpublished content. To publish your unpublished content: Select the content Select "Edit Location" Select "Add Location" Select the appropriate Center and Folders to publish the content MESSAGING Each My Sun user has their own Message Center. A message can be created from the Message Center if you belong to a My Sun Center. If you do not belong to any Centers, then you can only Reply to a message. Messages can be created in the following places: . In a Center, from within Content "Send Message to Author" . In the Message Center located on the main My Sun page